This document sets out USCGA policy on management of personal information. The policy may be updated by us from time to time.

Collection

We generally collect the following kinds of personal information, for the following purposes, in the course of our business.

Grower and other customer names and contact details, so that we can contact our customers;

Agronomical details such as yield information so that we can provide a better service to our customers;

Credit information such as credit limits, loan amounts and security details, so that we can comply with the Commodity Marketing Association Terms and Conditions;

Contract details such as the value of the contract and payments made under the contract so that we can provide a better service to our customers

Where possible, we collect that information from the individual concerned. At the time we collect information, we advise the individual of the relevant purpose, and obtain the individual’s consent.

Sometimes, we collect information about individuals from others, such as credit or bank references.

Whether we collect personal information from an individual or from elsewhere, and whether or not we obtain written consent, we always deal with that information in accordance with this policy.

Storage

We take reasonable steps to make sure that personal information is stored securely. Those steps include storing paper records in a physically secure place, and using appropriate access controls in relation to our information systems.

Secure Sites

Our web site contains personal information such as contact numbers, contract and merchandising details so that we can deliver a better service to our customers. Through this web site our grower customers will eventually be able to view details on cotton contracts, payments, and classing. In addition our grower customers can maintain some contact information like e-mail address and mobile phone number. When personal information is sent to us, or when we send personal information to our grower customers using our web site, we use encryption technologies to prevent that information from being read or altered by another person while it is in transit.